Lowongan Kerja Project Clerk Finance For Smile Sistem Monitoring Imunisasi Dan Logistik Elektronik United Nations Development Programme (undp) Jakarta

Job Title : Project Clerk Finance for SMILE Sistem Monitoring Imunisasi dan Logistik Elektronik
Date : 11 Maret 2021
Company : United Nations Development Programme (UNDP)
City : Jakarta

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Lowongan Kerja United Nations Development Programme (UNDP) Jakarta April 2021

Silakan baca info selengkapnya berikut


UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP

Indonesia has a generally well performing immunization program but there remain important discrepancies within and between regions and according to UNICEF there is a persisting immunization gap of 1.9 M children under immunized1. Access to immunization and adequate coverage is a key element of the Universal Health Coverage which Indonesia is committed to attain by 2019. Central to the immunization program is the vaccine supply chain. Assessments of the vaccine Supply Chain Management in Indonesia reveal (among other issues):
  • Poor visibility and unreliable stock monitoring (no real time stock monitoring) leading to poor planning, unequal distribution and delivery (e.g. demand-supply mismatch) and reactive management;
  • Suboptimal cold chain monitoring leading to wastage;
  • Substandard reporting, data flow and quality assurance on data;
  • Immunization workforce capacity (distribution, skills set, workload, etc.)
These issues, in turn, cause delayed progress, limited impact (by constrained coverage and prolonged stock out), stalled new vaccine introduction and suboptimal immunization at population level. Contextual factors negatively impacting the vaccine Supply Chain Management in Indonesia (and immunization overall) include the decentralization of a complex health system, extreme geography imposing physical and logistical challenges for vaccine supplies and information flow and ‘people factors. The later can be loosely described as including human resources landscape in the immunization program (supply side) and a range of social determinants comprising varying degrees of community awareness and acceptance of immunization (based on level of education, belief systems, agency and socioeconomics). Although it is playing a critical role, vaccine Supply Chain has received comparatively little investment. Pressed to meet its commitment to Universal Health Coverage by 2019, Indonesia is in urgent need of innovation to improve vaccine supply chain management. UNDP-Indonesia in collaboration with the MoH initiated an innovative solution for better SCM with Sistem Monitoring Imunisasi dan Logistik secara Elektronik (SMILE) project. A pilot project was initiated -with the support from UNDP- in two districts, Bogor and South Tangerang in West Java and Banten Provinces, respectively. At the core of the project is a human resources development component supported by a defined supervision plan and a rigorous training regimen. The system provides an integrated solution to address widespread inequities in vaccine coverage by supporting state governments in overcoming constraints of infrastructure, monitoring and management information systems and human resources. It helps track stock of vaccines as well as storage temperature of vaccines through SIM-enabled temperature loggers attached to the cold chain equipment. As of July 2018, the system has been set up in 54 Puskesmas (Community Health Care Centre) in the two Provinces. The project engages with stakeholders at all levels: Ministry of Health (MoH), Provincial Health Office (PHO), District Health Office (DHO) and Health Facilities/Puskesmas. Series of trainer training for cold chain handlers and immunization staff have been completed. Trainees equipped with handsets implement SMILE on a daily basis and the system is live since mid-July 2018. Specialized staff recruited by UNDP are constantly monitoring the implementation of the pilot. Cold chain data and vaccine stock (utilization) data is simultaneously updated in the SMILE application and uploaded on a cloud server which can then be viewed by program managers at district, province, and national level through online dashboards. Moving forward, UNDP has now been asked by the Government of Indonesia to expand SMILE implementation to further include 700 cold chain points in 6 additional provinces. The final intent is to expand the SMILE implementation to all cold chain in Indonesia (around 10,000 health facilities) in a phase wise rollout during 2020-2024. This position is located primarily in project management unit under overall guidance of project officer the incumbent will provide support to the project on a day-to-day basis to cover administration functions such as procurement, HR, general office and general project administration. (Note: Security is a key function can be covered under this position and should be factored as an essential project management/operational costs. However, security personnel are normally outsourced.) Under the overall guidance of the Project Officer, the Project Clerk (Finance) provides project support services ensuring high quality of work, ensures accurate, timely and properly recorded/documented service delivery
Duties and Responsibilities
1. Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:
  • Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
  • Implement project standard operating procedures in line with the government and UNDP’s regulations;
2. Support to the effective reporting on progress of project implementation
  • Support the administration in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
  • Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner;
  • To provide administrative support and accurate data collection for preparation of results-oriented progress reports.
3. Provides effective support on the planning, budgeting, and implementation of the project to the Project Management Unit focusing on achievement of the following results:
  • Support the focal point for financial aspect of project implementation activities to process and follow-up on financial matters, e.g processing payments, managing invoices authorization of payments, disbursement of funds, security compliance, etc.
  • Support the focal point in the preparation and analysis of project budget proposals; funding source as well as support the focal point in preparing monitoring checklists, provides interpretation of budget guidelines; reviews and coordinates submissions of work proposal and budget estimates, support the adjustments as necessary; prepares reports and ensures that outputs/services are properly categorized, etc.
  • Support the focal point in the provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources;
  • Support the effective monitoring of budgetary commitments, including verification of charges and obligation documents for all financial transactions; lead periodic budget revisions and ensures appropriate resource allocations; finalize reconciliation of accounts with amended budget; evaluates trends of financial implementation and makes necessary recommendations to line manager.
  • Timely prepare quarterly project reports, in line with the standard template and presents it to the project assurance team on a timely manner;
  • Effective implementation of operations policies for gender sensitive approach at the project level
4. Support strategic partnerships, communication and support to the implementation of resource mobilization
  • Support in updating database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
  • In coordination with UNDP’s Communication unit and other relevant counterpart communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.
  • Effective contribution and support of with data collection for gender analysis and gender mainstreaming at project level
5.Supports knowledge building and knowledge sharing focusing on achievement of the following results:
  • Participation in the trainings for the operations/ projects staff.
  • Contributions to knowledge networks and communities of practice
  • Effective contribution to learning and knowledge sharing in gender analysis and gender mainstreaming
6.The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that
  • Human rights and gender equality is prioritized as an ethical principle within all actions;
  • Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
  • Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender is respected within all implementations including data production;
  • Differentiated needs of women and men are considered;
  • Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
  • Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Description of Competency at Level Required (For more comprehensive descriptions please see the competency inventory) In this section list all core competencies as well as the most relevant technical/functional competencies the role will require along with the appropriate level. A Detailed list of competencies can be accessed through the following link: https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx Core Innovation Ability to make new and useful ideas work Level 2: Analyzes complex technical materials (including data) and makes concise, relevant recommendations Leadership Ability to persuade others to follow Level 2: Proactively identifies new opportunities and challenges People Management Ability to improve performance and satisfaction Level 2: Takes ownership of responsibilities Communication & Relationship Management Ability to listen, adapt, persuade and transform Level 2: Understands, explains and shares information on assigned tasks with accuracy and clarity Delivery Ability to get things done while exercising good judgement Level 2: Meets goals and timelines for delivery of products or services; Technical/Functional Detailed list of competencies can be accessed through https://intranet.undp.org/unit/ohr/competency-framework/SitePages/Home.aspx and hiring managers are encouraged to familiarize themselves for more information Results Based Management Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results Level 2: Execute & Learn: Execute & Learn: Perform defined tasks Monitoring and Evaluation Knowledge of methodologies, assessment tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations Level 2: Execute & Learn: Performs defined tasks efficiently and deepens knowledge of area of work Office Administration Ability to manage day-to-day office activities (including but not limited to travel management, facilities and asset management, policy and procedures maintenance) to meet operational needs Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work Collaboration and Partnership Ability to develop, maintain, and strengthen partnerships with others inside (Programmes/projects) or outside the organization who can provide information, assistance, and support. Sets overall direction for the formation and management of strategic relationships contributing to the overall positioning of UNDP Level 2:Execute & Learn:Performs defined tasks efficiently and deepens knowledge of area of work Learning and Development Knowledge of enterprise learning and development issues, concepts, and principles, and ability to apply them to enhance the fulfillment and performance of employees Level 2: Technical Assistance: Performs defined tasks efficiently and deepens knowledge of area of work Gender Issues and Analysis Knowledge of gender issues and the ability to apply to strategic and/or practical situations, including analysis of projects from a gender perspective Level 2: Technical Assistance: Performs defined tasks efficiently and deepens knowledge of area of work
Required Skills and Experience
Education: Bachelor’s degree in Accounting, Finance, Business, Public Administration, Economics, Political Sciences, Social Sciences or other relevant fields of study would be desirable, but it is not a requirement. Experience:
  • Minimum 2 years of professional experience, preferably in the field of development for candidates with Bachelor’s degree and 4 years for candidates with Diploma Degree
  • Demonstrated familiarity with UNDP development projects in Indonesia is an advantage
  • Knowledge of and experience in supporting administration of UN projects will be highly desirable.
Language Requirements: Fluency in English and Bahasa Indonesia in both writing and speaking.
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
ATLAS Position Number 00166315

Important applicant information

All posts in the SC categories are subject to local recruitment.

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